Most computer users, including business owners and managers, know that while computers are incredibly useful, they can pose a security risk. While a security breach for personal users can be serious, it is potentially even more so for businesses. This is why, when it comes to company use, those in charge want to make sure that their systems are secure. The problem is that this is seen to be not only expensive but a drain on time and other valuable resources. In truth though it doesn't have to be.

Here are five low-cost things you can do to ensure that your business is secure.

1. Communication is key Many companies take adequate steps to ensure that their systems are adequately protected. The thing is, many security breaches come from within the company. If your employees keep passwords written on pieces of paper that they leave lying around their desks, this is a security issue. It is a good idea to agree with employees where to keep important information and ensure they follow these rules.

Beyond that, if you implement security changes or new systems e.g., new virus scanning software, it is important that you talk to your staff to ensure they know how the system works and how they can use it. You would be surprised at how much effective communication can help to minimize security issues, and best of all? It's free!

2. Educate your staff One of the more common security issues comes from spam and malware found in emails. It is a good idea to educate your staff on how to spot these different types of emails and other malicious websites, as well as how to avoid them.

It is worthwhile ensuring that your employees know their roles when it comes to security too. If you have a secretary who you believe is responsible for ensuring the office is locked at the end of the night, take steps to ensure that this person understands their responsibilities. The same goes for computers your staff use: If they are responsible for conducting security scans let them know this. While this may take some time, the cost is low to free.

3. Keep track of your keys To ensure the security of your IT systems and your physical office, you should keep control of your keys. That is, both the physical keys and those associated with your software (the codes you enter to verify software and unlock full versions).

Keep track of which staff members have a key to the office and if possible number them. The goal here is to know where your keys are at any given time, and if a staff member changes employers make sure you ask for them back.

Many software keys or licenses are single use only. If you invest in software and an employees steals this along with the key, you will likely have to purchase the software again. A good tip is to keep software keys secure and separate from the software itself. The best part about this step is that the cost of doing this is minimal.

4. Keep your software updated Hackers can be a lazy bunch. They will often target those with out of date software, because it's usually easier to hack. To reduce the chance of being hacked, you should take steps to ensure that your software is up-to-date. This includes your virus and malware scanners, as well as browsers and even software you don't use.

Get your staff to perform a 'software audit' on their computers on a regular basis. This means going through their computer and properly uninstalling software that they don't use, while also taking time to ensure their system is completely updated. This step is easy to implement and will cost you next to nothing.

5. Keep important systems off site Many small to medium businesses keep their servers on site. While this is convenient as your systems are right there and easily accessible, this could also create a security issue. One way to minimize this is to work with an IT partner who can host your systems or servers off site or in the cloud. While this involves some cost, working with an IT partner could save you profits and productivity in the long run, as good providers will ensure that your systems are secure and working properly.

If you are looking to make your systems more secure, please contact us today. We may have a solution that will work for your business.

Disasters come in all shapes and sizes and for businesses they can range from massive catastrophes to less severe but still damaging ones, such as dropping an external hard drive that contains vital backups. Regardless of the what type of problem you are dealing with, it pays to be prepared beforehand. One way to do this is to have a backup solution in place. Many experts recommend you use an offsite backup strategy, but the question we often get is, "why"?

Here are five benefits and a definition of offsite backup.

Offsite backup defined The definition of offsite backup can be a bit difficult to nail down, as when many IT providers talk about this idea they are usually referring to one of a number of different kinds of backup. The key idea revolving around offsite backup is that your company's data and backups are sent out of your physical location(s). In other words, your backups are not stored in your office or building.

Offsite backup is usually done in one of two ways:

1. Physical transport - This can range from something as simple as copying important files onto a removable hard drive and storing this in another location, to backing up entire systems on tape and storing them off site.
2. Remote backup - This is a more modern approach to data backup, whereby your data and files are stored on servers located off site. This form of backup is commonly referred to as 'cloud backup'.

For the purpose of this article, we will focus on remote backup as this is the main solution companies are enquiring about.

Benefits of remote backup

1. It's more reliable The major benefit of remote backup is that it can be automated. Your files are updated on a daily basis, or you can set the time for the update. Because these solutions work over the Internet, you will be able to recover files quickly. Beyond that, the servers that offer this solution are often located in numerous locations, which ensures that your backups are always available, even if one server crashes.

2. It reduces workload Traditional backup solutions require a person, whether you or an IT professional, to manually back up or copy files. This can take a long time, and will take you away from your normal job. Many remote backup solutions can be initiated at the click of a mouse after setup, or can be scheduled for when you aren't in the office.

3. It's easy to set up Backup solutions are managed by an IT partner who can work with you to set up which files and data to back up. Other solutions can be set up with a few clicks and even automated, so you can rest assured that your data is backed up and up-to-date.

4. It's secure Most backup providers store their servers in secure locations, meaning that your data is physically secure. To ensure that backup data is transmitted securely, most solutions use advanced encryption tools to keep data secure.

5. It will save money If you have numerous computers with large amounts of data that you back up regularly, you know that physical storage solutions can be costly. The majority of remote backup solutions are billed on a monthly-basis and support a near unlimited amount of backup space. If your company operates in an industry where backups are mandatory, or you have a large amount of files to back up, these options will save you money.

If you are interested in learning more about how offsite, remote backup can help ensure that your business is ready for disaster recovery, please contact us today.

There are numerous password threats or tools used to coerce company employees into giving up their password, either knowingly or unknowingly. Hackers wishing to gain access into an account will use a variety of methods including phishing, guessing, shoulder surfing, a dictionary attack or keystroke logging. Each one of these methods is used as a way to capture a password and gain access to company information. It is essential for every employee to minimize their exposure to each one of these threats, which can be defined by:

• Phishing –This threat often appears as an impostor email that is used to trick an employee into entering a unique username along with the password. It usually appears as a link to a website that poses to be a legitimate, financial service account, payment processor, or auction site. Typically, an employee will type in confidential information to the bogus site without realizing it is not legitimate.
• Guessing –Human behavior is a funny thing, as it is so often predictable. Without strict company policies firmly in place, an employee will likely create an extensive list of very simple passwords that can be easily guessed. Many passwords are often used by employees including “password”, “passcode”,“12345”, “qwerty”, “admin”, or any row of letters directly off of the keyboard. It might also include names, dates, birth years, or any combination of these choices. Guessing is extremely easy for an online hacker, who understands the predictability of human behavior.
• Shoulder Surfing –Anytime an employee is out in a public area including the airport, library, café, restaurant, or mass transit, it is easy for others to look over their shoulders and do “shoulder surfing”. By watching the employee type in their password, it is easy to steal this valuable information to gain access to a company account. Even if the employee is not logging in to a company account, they most likely use the same password for their private accounts as they do for the ones at the office.
• Dictionary Attacks –Using a specialized software program, online cyber-thieves can let their computers easily guess employee passwords by trying every word in a dictionary, along with unlimited combinations of words, and numbers, symbols, and signs.
• Keystroke Logging –There is an endless variety of Trojan horses, programs and viruses that can instantly, and serendipitously, install themselves onto any computer at the office or at home. These effective programs can easily capture and communicate exactly the type of keystrokes we make while logging on to accounts online. Almost instantly, the keystroke logging software program will send information of exactly what words are used for user ID, followed by the exact typing of a password, passphrase, or password combination.

Great Password Practices

When employees take a proactive approach at safeguarding passwords to deter others from gaining access into company accounts, they can always follow these three great password practices, which include:

• Guard against Phishing – Never click on a link in an email. Instead, go directly to the company website and login to your account at their location.
• Guard against Guessing and Dictionary Attacks – Create passwords that are at least eight characters long that include uppercase, lowercase, numbers, and symbols which cannot be easily guessed.
• Guard One Account from another – Create a unique password for every account. If the hacker gains access to one of your accounts, they will not have access to any others.

Although it is up to the company (with the aid of their IT manager or IT consultant) to direct employees on the best practices and procedures for developing effective passwords and passphrases, it is the responsibility of EVERY employee to safeguard critical, confidential information. By using a password manager and two-factor authentication, companies can minimize the potential for online attacks, while safeguarding their vital data. As an example, Wolf Consulting, Inc. recently implemented the AuthAnvil password manager and two-factor authentication technologies from Scorpion Software.

Which brings us back around to the big question: How many passwords fit on a single sticky note?

The answer is… Zero.

Probably the easiest way for a hacker to gain access into a company account is to watch the employee at their desk. Many employees at their desk often leave their passwords on sticky notes in plain sight of any passerby. Even the ones that do not use sticky notes tend to find common things in their environment at work to create their unique password. An example might be “pottedplant123”. By writing down any password and leaving the information around the employee’s desk, or choosing a password based on something within plain sight, is an easy way to put the company at risk of being hacked from the inside.

If you are looking for help with password policies, practices or technologies, please contact us today to see how we can help.

Published with permission from Dana Epp and Scorpion Software.

Windows 8 has been slowly gaining traction with businesses, and numerous companies have already upgraded, while others are seriously considering it. Those upgrading from older versions of Windows will find a drastically different operating system (OS), that may take a while to get used to. Because it's such a big change, new users may not know how to get the most out of the latest version.

Here are five tips that can help you get the more out of Windows 8.

Enable GodMode In older video games, GodMode was a cheat or code you could enter to get access to every power, giving you unlimited lives or even making you invincible. Windows 8 has a GodMode as well, only it won't make you all powerful. Instead it puts hundreds of settings into one central folder.

You can activate GodMode by creating a new folder and adding the following code, with the period and curly brackets, at the end of the name: .{ED7BA470-8E54-465E-825C-99712043E01C} For example you could create a folder named: GodMode.{ED7BA470-8E54-465E-825C-99712043E01C}

As soon as you click anywhere outside of the folder, it should change icons. Opening the folder will bring up a list of close to a dozen settings options. You will notice numbers beside each entry, indicating how many settings are inside that specific category.

Bring back the Start button The Start button is, to many Windows users, the most important button. Pressing it gives you easy access to installed programs, search, settings and many documents. The new Windows 8 layout relies on tiles and has seemingly done away with the Start button. The good news is that it is still there, just hidden.

You can get Windows 8 to show the Start button by:

1. Right-clicking on the Taskbar which is the bar located at the bottom of your screen.
2. Selecting Toolbars followed by New Toolbar.
3. Navigating to: C:\Users\username\AppData\Roaming\Microsoft\Windows\Start Menu. Note: username will be different for every user. Pick the file with the username you log into your computer with.
4. Selecting Select Folder with the Start Menu folder selected.

A modified version of the Start bar should now be on your Taskbar. You can click on this to explore your files and installed programs but will not be able to search for programs or files. If you can't navigate to the above folder you will have to enable Show Hidden Files through Folder Options in the Control Panel.

Utilize the Quick Access Menu If you are looking for a quick way to get to a number of Windows 8 features, like the Command Prompt, Programs, Task Manager, and Control Panel, etc., you can use what's called the Quick Access Menu. It is also referred to by some as the admin menu. To open this menu all you have to do is press the Windows key and X. You can also access it by moving your mouse cursor to the bottom-left of your screen and right-clicking.

The best thing about this feature is that it will work in both the more traditional Desktop and the new tile based Start screen as well.

Shut down Metro apps Metro apps are essentially Windows versions of popular mobile apps, which are only for desktops and touch devices running Windows 8. While these apps are useful, many are designed to stay open in the background. While this means little to no wait time to open them, they could take up valuable computing resources.

If you aren't using a particular app, or don't use it on a regular basis, then you should close it. This can be done by hovering your mouse over the left side of the screen to bring up the Open Apps bar, right-clicking on an app and selecting Close.

Simplify Search If your computer has a large amount of files and programs installed on it, searching for one could take time. By default, Windows 8 is set to search everything, including apps, like the Windows Store, making it so much quicker. You can configure what apps, files, folders, etc. Windows will search by:

1. Hitting the Windows key + I.
2. Selecting Change PC Settings.
3. Clicking on Search.
4. Selecting what you want Windows to search through when you use the Search bar.

This will speed up any search you execute for programs, apps, files, etc. on your computer.

If you are looking for more tips and tricks to help you get more out of Windows 8, please contact us today to see how we can help.

Google Drive, introduced in mid April 2012, has become a large part of the Google Apps suite for businesses. It's the platform that combines cloud storage with productivity apps and allows you to create, edit and share word processing, spreadsheets and presentations, etc. Hot on the heels of the desktop release was a mobile app. This originally had limited capabilities but has been consistently updated over the past year. The latest update released aims to make the mobile app even better.

The latest update to the Drive app for Android devices aims to make accessing your files and creating documents from your mobile device even easier, and Google delivers on that goal. Here is an overview of the changes introduced by Google.

An improved layout When you open the new version of Drive on your Android device you likely won't see much of a difference to the overall look. If you look at the top of the screen however you will notice that the top bar has been changed. You will now see (from left to right) :

1. Three vertical lines - Tapping these will bring up the side-bar with your different files including: My Drive, Starred, Recent, Offline, etc. If you use more than one account, you will see your account name at the top of the menu. Tapping on it will allow you to select the different Google accounts you have linked with your device. You can also get this menu up by placing your finger on the left side of the screen and swiping to the right.
2. The Drive icon - This part of the bar shows the file path. For example, if you have a folder on your Drive labeled 'Bills', and open it on your device you will see its name beside the Drive icon at the top. Tapping on the Drive icon will take you back to the home screen and if you have more than two folders open you will be able to select which folder to go back to.
3. A magnifying glass - Tapping this will allow you to search Drive for files.
4. Four squares - This is possibly the biggest change to Drive. Tapping these squares will change your files and folders into individual cards. Your folders will appear at the top of the screen and clicking on each will open each one and show the files in that folder as little cards. If you tap on a picture, you will be able to preview every file in that folder.
5. Three small vertical squares - Selecting this will open a drop-down menu with options including: Add new, Filter by, Settings and Help.

A new Information panel You will notice that each file and folder has an 'i' in a circle on the bottom right. Tap it and the file's information will pop up. This screen is the information screen and provides you with a preview of the file, who has access to it, and general information like size, as well as giving you the option to make it available offline. If you slide the tab from Off to On, you will be able to access the file without an Internet connection.

Download a copy If you want to download a copy of a picture, doc or other file you can now do so. Simply open the file and press the information button on the top of the screen. Press the three squares at the top-right of the window that opens and select Download a copy from the menu that drops down.

Your phone or tablet is now a scanner Google introduced a new feature to the mobile Drive app that enables you to scan documents using your device's camera. You can scan documents by pressing the three squares from any file, (note: This is where it will be uploaded, so pick where you want to upload the file first), select Add new followed by Scan. Your camera should turn on, so press the shutter button and Drive will scan the document and create a .pdf.

Combine this with the app's ability to print documents through the cloud via Google's Cloud Print and this app could be a valuable mobile scanner.

If you would like to learn more about Google Drive and how it can help your business, contact us for a chat.

Social media platforms like Facebook, Twitter and Google+, have become some of the main ways people communicate. The developers of these networks often change the layout or introduce new services in a continuous quest to make the platforms better. Google recently introduced a new update to Google+, with a number of interesting features.

Here is an overview of the new Google+ features recently introduced.

A new layout One of the first things you will notice about the updated Google+ is the layout has been drastically changed. On the main (Home) screen you will notice that posts have been changed to individual cards, similar to the Google Now cards, and are arranged in either one, two or three columns. These posts now take up more space horizontally which makes it far easier to view more content at the same time.

The menu bar that took up the left-hand side of the previous layout has been moved and is now collapsible. If you hover over Home on the upper-left of the screen the menu will pop out from the left-side. Circles and related feeds have also been added at the top of the window and clicking on a related circle name will bring up content only from your friends in that circle.

Adding new posts has also been turned into a card layout which is found at the top-left of the content stream. The different options e.g., Text, Photos, Link, Video and Hangout, are now big buttons that you can push to create a related post.

Improved Hangouts Possibly the most intriguing new feature introduced is actually an update to the existing Hangouts. The numerous Google chat functions have been merged into a single chat and video messaging app available for Google+, iPhone, iPad, Android, Gmail and Chrome.

This means that you can host group chats for up to 10 participants which users can access through various systems. What this means for businesses is that you now have an easier way to communicate across multiple systems without having to worry about compatibility.

Better pictures and albums A key component of any social media platform is visual content like pictures and videos. Google has introduced some interesting photo based features that could help make your content even more attractive. One feature is Auto Enhance, which will touch-up photos by looking at factors such as blur, contrast, saturation, etc. From what we have seen, the touch-ups are effective in making your pictures look better.

There is also a new feature called Auto Awesome, which looks at the types of photos you upload and can do various impressive things. For example, if you upload a series of similar pictures, say a sequence of images taken one after the other in a short amount of time, Auto Awesome will create an animated GIF which you can share on your wall. This function can also create panorama or HDR images.

Auto Highlight is another recently introduced feature which uses an algorithm to analyze pictures and skip over duplicate, blurry or underexposed pictures while uploading them, supposedly leaving you with only the best pictures.

Hashtags The hashtag (#) has become popular on many social media platforms and is an easy way to find similar content. Google+ has improved the hashtag system and will now automatically add relevant tags to your posts. You will see these as small blue tabs on the right of the card, and hovering over these will show the relevant hashtag. If you click on it, the card will flip over and show you other posts that have the same tag. This could be a great way to find similar content and could help bring more exposure to your profile.

The new Google+ layout is definitely a big change compared to previous versions and could prove to be useful for your company's profile and online presence. If you would like to learn more about using Google+ please contact us.

One of the more common security issues revolves around the passwords you use to access various Internet sites, your computer, and even your work systems. Chances are, you don't use the same password for all these different systems and accounts. While this increases the chance of your private information and files remaining secure, it can be a pain to remember so many passwords. That's why a password management system is helpful. The question is, which kind?

Below is a brief overview of the four types of password management system you can use.

1. Cloud or Internet-based These systems are usually cloud based and accessed through an app or browser plugin. Apps ordinarily store your passwords, or generate one to use, and will automatically apply this when you visit a site that requires a password. These systems are great for breaking the one password habit, However, because they store all of your passwords in one place, they could become a target for hackers.

2. Cloud or Internet-based with two-factor authentication The next step up from the cloud-based password management system is one that supports two-factor authentication. Your passwords are still stored in the cloud, but you will need to provide another piece of information before you can access sites.

The interesting thing is that many of the cloud based password systems actually offer this in their premium offerings. So, not only do you get better password protection, but it's with the same system meaning you likely won't have to switch.

The cloud based systems are a good idea if you use more than one system on a regular basis and if you work from outside of the office.

3. Computer-based Computer-based password management systems are similar to the cloud versions, only the passwords are stored on your computer, and accessed using a master password. Because many hackers usually don't go after individual hard drives - they have to get through your network and then find the program and try to break the password - the chances of your passwords being exposed are minimized.

The only problem with systems like these is that you normally have to log in for the service to work. If you forget to log out and someone walks by, they will be able to access everything. However, for the manager who wants a secure system, this is a better option than the cloud based versions.

4. USB-based There are a number of USB devices that have a smart card in them that can store passwords. When you plug in the USB to your computer, the software on the USB can input the stored passwords when needed. These devices are typically more expensive, with some costing as much as USD$100, but they offer the highest amount of security as your passwords are kept with you.

The main downside to these devices is that they aren't the biggest and are usually about the size of a standard USB stick. This means that they are easier to lose, making getting your passwords back even tougher.

If you are looking for a better way to keep track of your passwords, please contact us today to see how we can help.

With the rise of the Internet and social media, it's now expected that many more companies have an Internet identity. Be it a website or social media, you can guarantee that your customers are looking for you online. While having an online presence is positive, it can also open you up to negative feedback, which can ruin, or at least damage, your company's reputation and brand. Therefore, it is important that you practice some form of reputation management.

Here are five reputation management practices you can employ to better manage your online brand.

1. Don't remove negative content If you see a negative comment or post online it may be your first impulse to delete it. This isn't necessarily advisable, as the main rule about the Internet is that nothing ever goes away. If you delete negative comments on a regular basis, customers could notice and this may lead to them losing trust in your company and ultimately, to lost sales.

What you should be doing is replying instead and encouraging any users who complain online or make criticizing posts to contact you directly, or through a more private medium like email. That being said, if you see malicious posts or content that is posted just to incite a negative reaction (trolling), there is nothing wrong in deleting. Just make sure to acknowledge this by posting a warning that states something along the lines of: "Please note, malicious content will be deleted."

2. Address complaints promptly You should have someone monitoring your online platforms for complaints or negative feedback, so that you can respond promptly. This will also show customers that you actually use your platforms and are willing to engage. If you do not take steps to address negative material, you could be sending the message that you don't care enough about customers, which could drive them away.

3. Provide people with a place to complain Being proactive is important when it comes to reputation management. Instead of waiting for complaints to be posted on various review sites, blogs or even social media, which are all out of your control, why not provide a place that you can control, for all types of feedback.

Having an easy to see form, forum or other similar area on your website, where customers can interact with you, could go a long way in helping limit where complaints pop up. If you are in control then you're more likely to see complaints sooner and better able to answer them quickly too.

4. Ensure colleagues and staff are all on the same page Two things that turn almost customers off of a brand are a company that isn't organized and being told different things by different people within the same company. If you have more than one staff member managing your online reputation you need to ensure everyone is on the same page. If a client asks a question they should get one answer and if there is a complaint there should be one response or person handling it.

It is a good idea to establish how to deal with complaints, who will deal with them and when they will be dealt with, and communicate this with all staff, not just those handling your online presence. A unified procedure could go a long way in minimizing the harm negative feedback can cause.

5. Monitor online activity We don't mean monitor the activity of your employees, we mean take a look at the different communication channels used by your customers and the public at large. If your business relies on reviews, simply monitoring your own profiles and website isn't enough. Many customers complain on review sites like Yelp, Ripoff Report, or their own blogs. Taking time to search for, and browse these sites could help you gauge the general perception of your company. If you see an increasing number of negative reviews for example, you know it is time to look at what needs to be improved.

Having a well managed online reputation won't guarantee new customers will come flooding in the door, but it can help decrease customers from going out the door, taking valuable sales with them. If you would like to learn more about reputation management please contact us today.

A common goal of many business owners and managers is to find ways for staff to be more productive, or how improve efficiency. If you search on the Internet for tips on improving productivity you will likely be overwhelmed with the sheer number of results and suggestions. One common productivity trend is using technology, or more specifically apps, to make improvements.

Here are four productivity apps that could help make you more efficient.

1. Doodle

A common hindrance to productivity are meetings. Everyone has to take time out of their day to attend, and it can be even harder to schedule a time to actually meet, especially when your colleagues are so busy. Doodle is an app that helps users find a time and date to meet.

It works by the meeting leader setting a number of dates and times for a potential meeting. Doodle then creates a calendar with these times and dates, allowing users to click on. The app aggregates the feedback and then suggests a time and date that works for all invitees.

The Doodle app also integrates with Outlook, Google Calendar, Yahoo and iCal, which means you can schedule meetings and send invites directly from the calendar. The basic app is free, but you can also sign up for the Premium version which gives you more functionality, such as being able to send reminders and mobile support. Click here to learn more.

2. Any.do

As a business owner or manager, you are likely busy and have a never ending to-do list which may get out of hand from time-to-time. Any.do is a beautifully designed and simple to use task manager for your mobile device and Web browser. When you enter a task on your mobile device it will seamlessly sync with other versions, meaning lists will be the same wherever you view them.

An interesting feature that sets this app apart from many similar apps is that you can share lists and tasks with people to ensure that everyone is on the same page and knows what needs to be done today, tomorrow or later. It’s free and available for most browsers, Apple and Android devices. Visit the Any.do website to learn more and download.

3. Due

Sometimes being productive means you actually have to be proactive. You may need a little nudge or reminder to get an email written, or file your tax return if you can’t ever seem to find the motivation, best time to start, or even to remember.

Due is an app for the iPhone whereby you set reminders for yourself. A flashing a message on your screen acts as a reminder and continues to alert until you have completed the task and marked it as such in the app. It could be annoying, but just the right prompt you need to get important tasks started. You can download the app from iTunes for USD$4.99

4. HootSuite

There’s a good chance that you, or someone you work closely with, spends a seemingly inordinate amount of time each day on social media. Maybe it’s maintaining your company’s profile or finding interesting content and physically posting this. If you have more than one social media account this could prove unproductive.

HootSuite is a social media dashboard that brings all of your social media platforms into one app. You can schedule posts for all of your networks at once, and easily view each service from one screen. This cuts down the amount of time you spend on social media and allows you to focus on running your business. The app is free for up to five social media accounts and one user, and USD$8.99 a month for the Pro version. Check out the HootSuite website, to learn more.

There are countless apps available that can help improve your productivity, or at the very least make you work in a more efficient manner. What are your favorites? Let us know.

Do you have a mobile data plan for your smartphone? While a fantastic idea – who doesn’t want to be able to check their email, social media and browse sites from their phone? – it can turn out to be expensive, especially if you go over your data limit. However, If you have a set amount of mobile data for your iPhone there are steps you can take to minimize how much you use.

Here are five tips on how to use less mobile data on your iPhone.

1. Turn on Wi-Fi

When your iPhone is connected to Wi-Fi it does not count against your mobile data usage. If you find yourself using too much data, try looking for open connections at places you frequent. Chances are you already have Wi-Fi at home and maybe even in the office, so be sure to connect to it wherever possible.

While there are many more connections than ever, be careful when using a public unprotected Wi-Fi connection. This can lead to devices being hacked, or data tracked. If you have to send important documents best wait until you can connect to a secure Wi-Fi network.

You can turn Wi-Fi on by:

Tapping on the Settings icon.

Sliding the tab beside Wi-Fi from Off to On.

Selecting the network you want to join and entering the password if necessary.

You can tell whether your Wi-Fi s turned on by looking at the top of the screen for an inverted striped-triangle. If you leave this option on, and are not in range of a Wi-Fi connection, your phone should automatically connect to data, and if you are in range, it should automatically connect to a Wi-Fi connection.

2. Save content for offline reading

If you use your phone to read blogs, articles or anything with a large amount of text and pictures this could be an unexpectedly high drain on data. What you could do is download an app like Pocket that allows you to save articles for reading offline. Most of these apps allow users to search for and save articles on their Web browser which then syncs with the mobile app. You can then access these without an Internet connection; cutting down on the amount of data you use.

3. Install a data counter

A data counter or tracker is an app that keeps tabs on how much mobile data your phone is using. Your phone has a built in counter, accessed by tapping on Settings, selecting General, followed by Usage and Cellular usage. However, it doesn’t tell you if you are going to go over your data this month, or send out warnings when you are close to your quota maximum.

If you want better data usage tracking, an app like DataMan (USD$0.99 on the App Store) could really help. This app is perfect if you have a limited amount of data as it can help really manage data use and alerts you when you are close to your monthly data amount.

4. Cut back on streaming

Streaming videos and music has become incredibly popular. Think about how many people you see on a daily basis watching a video on YouTube or listening to Spotify on their phones. It can be great to watch a YouTube video while waiting for a colleague, or listen to an album in the car on the way home. The problem is, streaming is bandwidth intensive, so a five minute video on YouTube can use anywhere from 5 to 10 MB of data.

If you want to cut back on the data you use, try to limit the amount of streaming you do on your phone. You can always email yourself links to watch or listen to when you get home too.

5. Be less social

Social media has become a large part of our lives, with many of us constantly checking our feeds for updates, or even posting updates from our phones. While just looking at feeds is fairly light data-wise, clicking on links or posted content can really eat up your data allocation. It is a good idea to limit social activity while using mobile data. One tip is to pick just one social media network and only check that specific one on your phone, letting the others wait.

How do you limit the amount of mobile data you use? Let us know. If you would like to learn more about managing your iPhone, please contact us today.