Email volumes are soaring, and email has become a primary medium for communicating all kinds of information – both inside your own organization and with vendors, customers and partners outside your organization. Reliable storage and quick access to that information is essential to business operations. For some organizations, government and industry regulations require you to retain copies of your email messages. For other organizations, it is important for owners and managers to be able to quickly access and search email messages for business management and quality assurance reasons. All of this means that businesses of all sizes need a way to safely store and rapidly retrieve the massive volumes of email they generate every day.
WolfCare Email Archiving is your answer to reducing email storage and management costs, satisfying e-discovery and compliance needs, and protecting your business and employees. By adopting a software-as-a-service (“SaaS”) model, you virtually eliminate management burdens while ensuring safe, simple, cost-effective retention of inbound, outbound, internal, and even historical email. Anytime you need to find a particular message—or even thousands of messages—the precise information you’re looking for can be at your fingertips in just seconds.
How Does it Work?
- Whenever an inbound email message is received, a copy is immediately made and archived to the cloud-based storage system. Even if the user deletes the message from their inbox, the copy was made.
- Whenever an outbound email message is sent, a copy is immediately made and archived to the cloud-based storage system. Even if the user deletes the message from their Sent Items folder, the copy was made.
- Using a friendly web-based console, employees can search their own archived email messages – messages sent to them, or message they sent to others.
- Using the same web-based, business owners and designated managers or company compliance officers can search archived email messages for the entire organization,
Fast, Affordable, Simple
WolfCare Email Archiving takes care of all your email storage, management, and retrieval needs with a cloud-based service that eliminates the need to manage backup media and onsite storage. It’s an easy-to-use, fully integrated, and economical service that:
- Automatically and safely stores email for future general management review and for legal e-discovery
- Offers users powerful, precise, and rapid search capabilities without the need for IT assistance
- Requires no hardware equipment or software license purchases
Archiving & Document Compliance
WolfCare SaaS Email Archiving offers more than data protection for employees and management. It also supports industry and regulatory retention and compliance requirements. Whether you need to recover a stored email message in response to an e-discovery request, to demonstrate compliance, or simply as an accurate record of “who said what to whom,” you want to produce the message as quickly as possible.
With WolfCare Email Archiving, you can easily access one message—or thousands of messages— in seconds, using either simple or advanced search criteria, including user, date range, metadata, message content, and even attachment content. You can also save multiple searches to simplify the task of documenting compliance over time.
Complete Set of Compliance Features
Today’s strict compliance requirements often go far beyond document retention and retrieval, WolfCare Email Archiving provides a complete set of compliance features, including:
Tamperproof read-only storage—Messages and message metadata are protected in their original state
- Dual data centers—Eliminates the threat of a single point of failure, ensuring that no message is ever lost
- Automatic quality verification—Verifies that stored message copies are identical to the originals
- Dual commit message capture—Messages aren’t deleted from your email server until accurate copies have been made and verified
- Auditable message serialization—Adds a unique numeric identifier to each message to comply with SEC requirements that prohibit tampering or deletion of messages
- Transport and storage encryption—Messages are transported securely via TLS or SSL, and are stored using 256-bit encryption
Complete Protection for Your Business
WolfCare Email Archiving is offered as a standalone service or bundled as part of the WolfCare Email Protection service, which includes inbound email filtering and email continuity. With WolfCare Email Archiving, you gain complete confidence that your massive email volumes will be safely stored and easily searchable, at any time. If want to learn more about cloud-based email archiving, contact us today.